Org. Setting and Reporting
The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political Missions, Agencies, Funds and Programmes of the UN system worldwide.
This position is located in the United Nations Global Service Centre, Brindisi, Italy within the Central Maintenance & Repair Cell, Delivery & Return Section, Supply Chain Service. This position reports directly to the Chief, Central Maintenance & Repair.
Responsibilities
Within delegated authority, the Transport Officer will be responsible for the following duties:
• Determines technical specifications for goods and services. reviews responses to bids and conducts technical evaluations to ensure that vendor's proposals meet technical requirements.
• Oversees contracts for the provision of goods and services and evaluates vendor's performance in coordination with the Contracts Management Unit and/or the Procurement Section.
• Provides technical onsite support to Field Missions.
• Leads the implementation of the preventive maintenance module in Umoja and its rollout to other entities
• Serves as a subject matter expert for the 3R, Return-Refurbish-Reuse program by providing innovative technical solutions for the refurbishment of heavy-duty assets.
• Manages the provision of the surface motor transport support within a specific geographic area in a field mission which includes the United Nations Owned Equipment, Member State Contributed Equipment and commercial transportation services.
• Participates in the development and implementation of the Mission Vehicle Acquisition Plan, the Mission Vehicle Maintenance Plan and the Mission Vehicle Recovery Plan in order to ensure that a filed mission fleet is optimized to meet operational requirements.
• Oversees the implementation of the Driving Test Program within a specific geographic area in a field mission and monitors that sector field mission staff is issued with UN driving permits in order to ensure that all vehicle users have minimum driving skills and understand host country road rules and regulations.
• Ensures the inventory control and supervises the physical annual checks of vehicles and equipment.
• Develops and implements standard operating procedures for surface transport operations within a specific geographic area in a field mission.
• Supervises the preparation of performance reports and responses to internal and external audit observations.
• Coordinates requisition process with purchasing authorities.
• Ensures that quality control/quality assurance procedures are implemented and that plans and work processes comply with the established regulatory regime.
• Ensures the accuracy and validity of data recorded in the management information systems.
• Participates in various field mission administrative bodies such as the Local Committee on Contracts, the Vehicle Establishment Committee, the Tenders Committee, the Local Properly Survey Board, the Advisory Committee on Traffic Safety and the Boards of Inquiry, as appropriate.
• Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for surface transport.
• Participates in the development of the Transport Unit's/Section's Staffing Table.
• Manages the allocation and rotation of appropriate work assignments.
• Coordinates the individual annual Work Plans for subordinate staff members and produces detailed performance assessments and evaluations for all staff as required.
• Supervises the personnel and evaluates staff performance.
• Ensures the compliance with the UN policies on the workplace safety and environment protection.
• Liaises with the UN agencies, non-government organizations, intergovernmental agencies and suppliers for the provision of the surface transport support.
Transport Warehouse duties:
• Supervises the Transport Warehouse in accordance with the UN regulations and rules and applicable transport standard operating procedures.
• Ensures sufficient stock of light and heavy vehicle spare parts and issues required items to workshop mechanics and motor transport officers.
• Conducts regular inventory checks of the Transport Warehouse stocks.
• Monitors warehouse records, prepares financial and budget summaries, writes reports and submits them to a Transport Officer or a Chief Transport Officer in accordance with the established procedures and deadlines.
• Determines generic technical specifications, estimates quantity (number of units), drafts proposals for requisitions for spare parts, tools and equipment in accordance with the UN procurement procedures.
• Conducts planning and monitors implementation of projects within the Transport Warehouse and facilitates training of staff.
• Analyzes transportation requests and supervises route planning and reconnaissance.
• Establishes service timetables and driver rosters.
• Prepares and disseminates information regarding transport services and transport facilities available to customers.
• Ensures maximum utilization and effective use of vehicle and driver resources.
• Ensures the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes.
• Provides transportation briefings to incoming personnel at the check-in.
• Ensures that the mechanical conditions of all vehicles and daily maintenance of the shuttle buses are performed.
• Monitors the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service.
• Ensures that files and documentation related to assigned duties are maintained and prepares reports for supervisors.
• Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the service.
• Ensures that databases to monitor the Mission personnel in possession of UN driving permits are maintained.
Maintenance Workshop duties:
• Supervises the maintenance and repair or UN-owned vehicles in accordance with the vehicle manufacturer's standards for automotive electrical system including Electronic Vehicle Monitoring System (EVMS), air conditioning system, suspension system, breaking system (including ABS system) and body work and painting.
• Supervises the diagnostic and fault finding, quality control/assurance, road testing and vehicle recovery.
• Analyses reasons for technical faults and prepares reports.
• Supervises vehicle inspections.
• Supervises product upgrades initiated by a vehicle manufacturer.
• Develops reports to document workshop performance (including personnel matters), vehicle warranties, vendor support and other workshop related activities.
• Ensures that information in the Electronic Vehicle Monitoring System (EVMS) and Fuel log software packages is accurate and up-to-date.
• Liaises with the manufacturer representatives for after sales warranty and technical fault claims.
• Identifies requirements for spare parts, hand tools and workshop floor equipment.
• Participates in the technical evaluations or bids received from vendors through the Procurement Section.
• Participates in the development of the Transport Unit's/Section's annual budget proposals.
• Develops and implements the Transport Unit's/Section's Training Plan: coordinates with UNHQ training courses, workshops and other related training activities.
• Performs other related duties as required.
Competencies
• PROFESSIONALISM: Knowledge of policies, practices and regulations on management of supplies, purchasing and logistics and ability to apply them in an organizational environment. Ability to maintain accurate records and prepare reports on a wide variety of data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Job - Specific Qualification
A valid driving license is required.
Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable.
Successful completion of both degree and non-degree programs in data analytics, business
analytics or data science programs is desirable.
Work Experience
A minimum of ten (10) years of progressively responsible experience in motor vehicle transport operations management or related area is required. The minimum years of relevant experience are reduced to five (5) years for candidates who possess a first level university degree.
Experience in procurement exercise and contract management in vehicle fleet maintenance service is required.
Experience working in the United Nations or similar international organization in a conflict or post-conflict setting is desirable.
Experience in data analytics or related area is desirable
Languages
English and French are the working languages of the United Nations Secretariat. For this position advertised, fluency in English, (both oral and written) is required.
How to apply
https://careers.un.org/lbw/jobdetail.aspx?id=214143&Lang=en-US