Org. Setting and Reporting
The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political Missions, Agencies, Funds and Programmes of the UN system worldwide.
This position is located in the United Nations Global Service Centre, Brindisi, Italy, in the Central Maintenance and Repair Unit, within the Supply Chain Service. This position is under the direct supervision of the Team Leader of the Global Property Management Support Team.
Responsibilities
Within delegated authority, the Property Management Assistant will be responsible for the following duties:
• Interacts with other property management stakeholders such as Peacekeeping Missions, Development Coordination Office/Resident Coordinator Office (DCO/RCO), United Nations Department Safety & Security (UNDSS) and providers of services who request property management support and guidance from UN GSC, in particular Self Accounting Units, Procurement Sections, and Local Property Survey Boards, as appropriate.
• Prepares and submits R&I reports, discrepancy reports, and disposal reports for clients.
• Identifies anomalies and/or discrepancies and the details thereof, or any other reason for rejection and record in Damage Discrepancy Reports (DDR), posted on the system and presented to Receiving & Inspection (R&I) supervisor and Procurement for immediate action.
• Process Goods Receipt reports in Umoja if requested.
• Provides client support when required in the maintenance of accurate and auditable property records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals and Standard Operating Procedures (SOPs).
• Updates all physical verification records and data entry in the UMOJA system as required.
• Assist stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the Department of Operational Support (DOS) Directives, Logistics Support Division (LSD) Guidelines and mission's SOPs.
• Produces Business Object reports when requested by supervisor.
• Assist clients in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards.
• Assists in carrying out Board of Survey as and when required.
• Prepare statistical analysis and trend analysis on United Nations property.
• Supervises, trains and provides guidance to the team members.
• Reviews reports and makes recommendations.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other duties, as required.
Competencies
PROFESSIONALISM: Knowledge of theories, concepts and approaches related to the application of property management procedures and guidelines. Shows pride in work and in achievements. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
COMMUNICATION: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
High school diploma or equivalent is required.
Job - Specific Qualification
Technical or vocational certificate in logistics, transportation, or asset management is desirable.
Work Experience
A minimum of seven (7) years of progressively responsible experience in the field of property management, inventory control, logistics, procurement, or other related fields is required. The minimum years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher.
Experience in Property Management transactions through the use of ERP applications is required.
Experience in the United Nations Common System (UN peacekeeping political missions, or UN agencies, Funds, and Programs) or a comparable international organization or non-governmental organization is desirable.
Experience in the production of Business Intelligence reports is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this position, fluency in English (both oral and written) is required.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
Appointment or assignment against this position is for an initial period of one year
This post is financed by extra budgetary and renewal is subject to the availability of the post and funds.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff.
Female candidates are strongly encouraged to apply for this position.
How to apply
https://careers.un.org/lbw/jobdetail.aspx?id=217073&Lang=en-US